TIMETABLE FOR CHAPTER APPROVAL OF GUIDELINES.:
OCTOBER: POSTING OF CHANGES AND READ-THROUGH AT OCTOBER MEETING
NOVEMBER: VOTE BY THOSE PRESENT AT THE NOVEMBER CHAPTER MEETING
Oh boy! An article about the changes we made to the Bylaws! How exciting! (snore….) Below is a brief summary of the changes made to the Bylaws, and the main change is that the “Bylaws” are now called “Operating Guidelines.” The Board approved these on May 13, 2019, and we hope the membership will follow with approval in November.
Article I: We added reference to the Statewide CNPS organization being a 501 (c) 3 organization, with Bylaws; we added the Mission of the Society; and added the geographical area of the SLO Chapter.
Article II: Made grammatical changes; Added a purpose, which is: to regulate Chapter affairs such that they are compatible with the Society’s articles of incorporation and bylaws; and added two objectives:
- Increasing public awareness of the importance of California’s native flora through public education;
- Contributing to the Society’s governance by selecting a delegate to the Chapter Council;
Article III: No changes
Article IV: Section 4 and 5 regarding Nomination and Elections moved to Article IX and revised.
Article V: Officers. Clarified the duties of the President, namely, that the President is the primary representative of the Chapter in negotiations with other organizations, unless this representation is expressly delegated to another Board member. Added duties to the Secretary’s position of ensuring the posting of minutes to the administrative file. Clarified and added to the duties of the Treasurer, including maintaining the financial accounts of the Chapter.
Article VI. Board. Changed “Executive Board” to “Chapter Board”; Added reference to “Individual Contributors”; Changed the notice for meetings of the Chapter Board from 5 days to 7 days.
Article VII. Standing and Ad Hoc Committees: This section was revised considerably, both in terms of format and content. We defined standing and ad hoc committees, named 7 standing committees (and at least 4 ad hoc), and clarified the responsibilities of each committee. There was extensive discussion about what our major emphasis was, and will be in the future, and we decided to split up the former committees into key standing committees and recognize the work of Individual Contributors, with the goal being to be as inclusive as possible in the makeup of the Board.
New Section: Article VIII. Individual Contributors. We clarified the responsibilities of these important roles that tend to be carried out by individuals as opposed to committees.
Article IX. Nomination. We attempted to clarify the steps in the Nomination and Election process.
Added Article X. Limitation of Authority. No member of the Board binds the Chapter without Board approval.
Lastly, text relating to Chapter Status and Commitments was removed as obsolete.
View the full PROPOSED OPERATING GUIDELINES